Article I - Name
Article II - Governing Authority
Article III - Purpose and Policy
Article IV - Board
Article V - Officers
Article VI - Nomination and Election of Officers and Directors
Article VII - Membership
Article VIII - Meetings of Members
Article IX - Fiscal Administration
Article X - Audit
Article XI - Amendments

Article I - Name [top]

Section 1. The name of this organization is the Willamette Valley Chapter of the Construction Specifications Institute, Inc., hereinafter referred to as the "Chapter," said Chapter being an affiliate chapter of the Construction Specifications Institute, Inc., hereinafter referred to as the "Institute."

Article II - Governing Authority [top]

Section 1. The Chapter is governed and operated in accordance with the laws of the State of Oregon, provisions in the Institute Bylaws, these Bylaws, the regulations and requirements for the conduct of chapters of the Institute as adopted from time to time by the Institute Board, and the rules and instructions of the Chapters Board issued through its Officers.

Article III - Purpose and Policy [top]

Section 1. The purpose of the Chapter is to provide a medium at the local level for advancement of the objectives of the Institute.

Section 2. The name, funds, and influence of the Chapter may be used only in support of this purpose.

Section 3. The Chapter endorses a nondiscriminatory policy as to membership, and does not restrict membership based upon classification ratios or other practices.

Article IV - Board [top]

Section 1. The management and direction of the Chapter shall be delegated exclusively to its Board.

Section 2. The Board shall consist of the following members: President, President-Elect, Vice-President (when the Chapter has such an office), Secretary, Treasurer, two Directors, an Intermediate Member Director (when the Chapter has such members), and the immediate Past President. If the chapter includes a student affiliate, a student affiliate representative shall be a non-voting member of the board.

Section 3. The Board shall be composed of at least 1/3 Professional members and at least 1/3 Industry or Associate members.

Section 4. All members of the Board are eligible to vote on Chapter business, except for the student affiliate representative.

Section 5. The Board shall receive and promptly consider applications for membership, may accept resignations in the Chapter, and shall report its actions to the Institute promptly.

Section 6. The Board shall select all Standing and Special Committees, designate duties, and may authorize compensation for justifiable expenses. All committee Chairpersons shall be members of the Chapter.

Section 7. The Board shall schedule monthly business meetings. Special meetings shall be held upon the call of the President or a majority of the Board, upon seven days written notice.

Section 8. A majority of the voting members of Board shall constitute a meeting quorum.

Section 9. Should a vacancy occur in any Office of the Chapter, the Board shall, by a two-thirds affirmative vote of its total membership, fill such vacancy by appointment of a member eligible by all other criteria for the duration of the unexpired term.

Section 10.  When appropriate, the Chapter Board shall appoint a student affiliate committee of three or more members.  This committee shall be responsible for conducting liaison in the name of the Chapter with the student affiliate by providing an advisor, support, guidance, program speakers, etc.

Article V - Officers [top]

Section 1. The President and President-Elect shall be Professional, Industry, or Associate Members in the Institute. The President shall serve as Chairman of the Board; shall preside at all Chapter meetings; shall select the Chairmen of Temporary Committees; shall appoint the Chapter Delegates to the Annual Meeting of the Institute, unless they are otherwise elected by the Chapter Members; shall be an ex-officio member of all committees; and shall sign all agreements and formal instruments.

Section 2. The President-Elect, Vice President (while the Chapter has such an office), and Secretary shall serve as chairman of meetings, in that order upon the absence of the President, and shall perform other duties prescribed by the Board.

Section 3. The Secretary shall send notices at least five days in advance of all meetings of the Board and of the Chapter, and shall keep accurate minutes; handle all correspondence; keep a roster of Members and Committees; prepare and co-sign all agreements and formal instruments, except those pertaining to the office of Treasurer; and shall submit a report of the Office at the Annual Meeting. The Secretary shall perform other duties prescribed by the Board.

Section 4. The Treasurer shall collect and receipt for monies and securities; deposit funds and disburse and dispose of the same, subject to the direction of the Board; shall keep accurate books of account; and shall submit a report of the Office at the Annual Meeting, and at meetings of the Board. The Treasurer shall perform other duties prescribed by the Board.

Article VI - Nomination and Election of Officers and Directors [top]

Section 1. At the organization of the Chapter, Officers and Directors shall be elected to those offices, as established by Article IV, by the prospective charter Members of the Chapter. At the election of a new President, the immediate Past President shall replace the advisory Member on the Board without election.

Section 2. At the first election, the term for one of the Directors shall be two years and the term for the other Director shall be one year. Thereafter on the expiration of the Directors term of Office, the new term shall be for two years.

Section 3. Each Board member shall take office on July 1, and shall serve, except for two-year Directors, for a term of one year.

Section 4. The President and President-Elect shall not hold office for more than two consecutive terms.

Section 5. A Nominating Committee shall be appointed by the Board not later than January 15. The Nominating Committee shall prepare a list of nominees, showing at least one name for each elective Office of the Board due to become vacant, and shall present the list to the Chapter no later than the regular meeting in February. At this time the Members may present nominations from the floor. The Nominating Committee shall prepare the ballot, which shall include the original list of nominees and those nominated from the floor, and shall submit a copy thereof, together with a notice of the time and place of the meeting at which the ballots will be counted, to each Member of the Chapter at least two weeks prior to such meeting. This meeting shall be held no later than the month of March.

Section 6. The ballots shall be counted at the meeting by Tellers appointed by the Chairman of the meeting and the results shall be reported to the Members.

Section 7. No later than April 30, the Chapter Secretary shall notify the Region Directors and the Institute office of the result of the election, and shall submit to them a complete listing of the Chapter Officers and key Committee Chairpersons for the coming year, with their addresses and phone numbers.

Article VII - Membership [top]

Section 1. The qualifications for membership shall conform to the requirements of the Bylaws of the Institute.

Section 2. Membership in the Institute is a prerequisite to membership in the Chapter.

Section 3. A Chapter Member, having been elected an Honorary Member by the Institute, may be elected as an Honorary Member by the Chapter.

Section 4. The provisions of the Institute Bylaws for disqualification, suspension, expulsion, and reinstatement of Members shall govern for the Chapter.

Article VIII - Meetings of Members [top]

Section 1. The Annual Meeting of the Chapter shall be held during the month of June, at which time Committee reports shall be submitted, the Secretary shall submit a report on the activities of the Chapter during the past term of Office, and the Treasurer shall submit an Annual Report of the finances of the Chapter. A copy of these reports shall be sent to the Region Directors.

Section 2. Regular meetings shall be held monthly, except when otherwise decreed by the Board of Directors. No less than ten regular meetings shall be held in the fiscal year.

Section 3. Special meetings may be called whenever the majority of the Board deem it necessary, or upon written request by not less than one-tenth the Chapter membership. The business at special meetings shall be limited to that for which the meeting was called.

Section 4. Minutes of regular and special meetings shall be distributed to the Members and shall be mailed to the Region Directors.

Section 5. The conduct of all meetings will be governed by the latest edition of Roberts Rules of Order.

Article IX - Fiscal Administration [top]

Section 1. The fiscal year shall begin on July I and end on June 30.

Section 2. The annual Chapter dues shall be as recommended by the Board, and approved by a majority of the voting members present at a regular meeting or a special meeting called for that purpose.

Section 3. Annual dues notices will be mailed by the Institute at least two months in advance of each Member's anniversary date, and are payable when rendered. Initial dues shall accompany the Membership Application. An applicant may select introductory membership (membership optionally available for an initial period of six months) at one-half the annual dues for the appropriate membership classification, provided that the applicant has not been a member for at least one year preceding the month of application.

Section 4. Institute and Chapter dues shall be paid to the Institute, with the Chapter dues being returned to the Chapter by the Institute.

Article X - Audit [top]

Section 1. The Board shall appoint a committee to audit the books and transactions of the Treasurer at the close of the fiscal year. This report shall be read at the next scheduled meeting of the Members of the Chapter.

Article XI - Amendments [top]

Section 1. These Bylaws may be amended by a two-thirds majority vote of the Professional, Industry, and Associate Members present at a regular meeting or a special meeting called for that purpose.

Section 2. Proposed amendments to these Chapter Bylaws shall first be submitted in duplicate, accompanied with two copies of the complete current Bylaws, to the Institute Secretary for approval. After Institute approval, they shall then be publicized in the regular Chapter newsletter issued prior to a regular meeting, or by letter issued to each Member at least two weeks prior to a special meeting.

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